How to transfer personnel files: Hot topics and operation guides on the Internet in the past 10 days
Recently, with the increasing activity of the job market, the transfer of personnel files has become a hot topic of concern for professionals. This article combines hot topics on the Internet in the past 10 days to sort out the file transfer process, common problems and solutions to help you complete file migration efficiently.
1. Hot topics related to personnel files on the entire network in the past 10 days
| Ranking | hot topics | Number of discussions (10,000) | core concerns |
|---|---|---|---|
| 1 | How to handle files after resignation | 12.5 | Inter-provincial transfer process |
| 2 | Flexible employee file management | 8.7 | Part-time employment archives |
| 3 | File loss remedies | 6.3 | Reissue material list |
| 4 | Progress in promoting electronic archives | 5.9 | Online transfer pilot cities |
2. Analysis of the whole process of personnel file transfer
1. Transfer conditions
Any of the following situations need to be met: change of work unit, transfer of household registration, or further study. The new regulations in 2023 emphasize that post-employment files must be kept inWithin 15 working daysStart the transfer process.
2. List of necessary materials
| Material type | Specific requirements | Things to note |
|---|---|---|
| transfer letter | Issued by the new unit/talent center | Official seal required |
| Copy of ID card | Front and back on the same page | Validity period must be more than 3 months |
| Certificate of resignation | Issued by the original unit | File status needs to be indicated |
3. Specific operation steps
(1)Apply online: Log in to the official website of the Human Resources and Social Security Bureau of the place of residence to submit an electronic application (currently covering 28 provinces)
(2)Offline processing: Bring the materials to the original archiving institution for transfer procedures
(3)File transfer: Delivered through confidential channels or by hand (personal carry is prohibited)
(4)Receive confirmation: The new archiving institution will issue a receipt within 7 days after receiving the files.
3. Solutions to hot issues
| High frequency problem | official reply | Processing time limit |
|---|---|---|
| The original unit has been canceled | After obtaining the cancellation certificate from the industrial and commercial department, it will be handled by the superior authority. | 20 working days |
| Broken file bag | The original archive unit needs to be resealed and stamped with a seal. | 3-5 working days |
| Material missing | Reissue core materials such as labor contracts and academic certificates | Depends on the progress of re-issuance |
4. New policy for file transfer in 2023
1.Inter-provincial service: The six major regions including the Yangtze River Delta and Beijing-Tianjin-Hebei have realized "one-stop processing" of file transfer
2.fee reduction: Comprehensive cancellation of file storage fees and price limit on transfer fees40 yuan/time
3.Electronic archives: Guangzhou, Hangzhou and other 15 cities are piloting online transfer of electronic files
Warm reminder:Policies may vary from place to place, so it is recommended to call the 12333 human resources and social security service hotline for consultation in advance. File transfer is related to social security, seniority recognition and other important rights and interests, and the procedures must be completed within the prescribed time limit.
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